E2E UAT PlatformUAT testing examples
User acceptance testing (UAT) checks that a business process works end to end for the people who use it. Below are four examples you can copy, each split into steps with an owner, an expected result and the evidence to capture.
Order-to-Cash
A customer order travels from Sales through the Warehouse to Finance before cash is received.
- 1Sales
Create a sales order for a standard customer and item.
- Expected:
- Order is saved with a number and correct price.
- Evidence:
- Screenshot of the order with its number
- 2Warehouse
Pick, pack and confirm shipment for that order.
- Expected:
- Stock is reduced and the order shows as shipped.
- Evidence:
- Shipment confirmation
- 3Finance
Generate and post the invoice.
- Expected:
- Invoice matches the order amount and tax.
- Evidence:
- Invoice PDF
- 4Accounts receivable
Apply the customer payment to the invoice.
- Expected:
- Invoice is closed with a zero balance.
- Evidence:
- Receipt record
With E2E UAT Platform: The order number from step 1 is handed to each next person, so nobody retypes it or tests the wrong order.
Procure-to-Pay
A purchase request is approved, ordered, received and paid.
- 1Requester
Raise a purchase requisition above the approval limit.
- Expected:
- Requisition is routed for approval.
- Evidence:
- Requisition screenshot
- 2Approver
Approve the requisition.
- Expected:
- A purchase order is created and sent to the supplier.
- Evidence:
- Purchase order
- 3Warehouse
Receive the goods against the purchase order.
- Expected:
- Receipt quantity updates stock.
- Evidence:
- Goods receipt
- 4Accounts payable
Match the supplier invoice to the order and receipt, then pay it.
- Expected:
- Three-way match passes and payment is released.
- Evidence:
- Payment record
With E2E UAT Platform: If the approval step fails, the cycle stops right there so receiving and payment are never tested on bad data.
Monthly payroll
HR changes flow into a payroll run that Finance approves and posts.
- 1HR
Enter a new hire and a salary change for an existing employee.
- Expected:
- Both records are saved with the correct effective date.
- Evidence:
- Employee record screenshots
- 2Payroll
Run the payroll calculation for the period.
- Expected:
- Net pay, tax and deductions are correct for both employees.
- Evidence:
- Payroll register
- 3Finance
Approve the run and post it to the ledger.
- Expected:
- Journal entries balance and hit the right accounts.
- Evidence:
- Journal report
With E2E UAT Platform: Payslip data is sensitive, so evidence stays inside the cycle and is only visible to project members.
Month-end close
Accounting teams close the period and produce reports for sign-off.
- 1Accountant
Post accruals and run the depreciation batch.
- Expected:
- Batches post without errors.
- Evidence:
- Batch log
- 2Controller
Reconcile key balance sheet accounts.
- Expected:
- Reconciliations show no unexplained differences.
- Evidence:
- Reconciliation workbook
- 3Finance manager
Review the trial balance and close the period.
- Expected:
- No further posting is possible to the closed period.
- Evidence:
- Period status screenshot
- 4CFO
Sign off the financial statements.
- Expected:
- Sign-off is recorded with name and time.
- Evidence:
- Signed approval
With E2E UAT Platform: Every step carries its owner and timestamp, giving auditors a complete record of who closed what.
Run these examples with automatic handover
Each step goes to its owner's work queue. When they finish, the next person is notified, and evidence stays attached to the step.